These Standing Rules constitute the administration of The Collin County Republican Party Executive Committee (hereinafter referred to as the Executive Committee), comprised of the Collin County Republican Party County Chair (hereinafter referred to as County Chair) and each County Precinct Chair (hereinafter referred to as Precinct Chair(s)) as provided for by the Texas Election Code (hereinafter referred to as the TEC), Title 10, Subtitle B, Chapter 171, and referenced in the Bylaws of the Executive Committee (hereinafter referred to as the Bylaws).

At Executive Committee meetings, one-fourth (1/4) of the membership, excluding vacancies, shall constitute a quorum for conduct of non-statutory business, including the appointment of precinct chairs fulfilling vacancies on the Executive Committee. For statutory business, a quorum shall consist of those members present.

Article I: Duties of the County Chairman

The County Chair is the presiding officer of the Executive Committee in accordance with TEC, Title 10, Subtitle B, Chapter 171, Subchapter B, Sec. 171.022 (1). The County Chair shall preside at all meetings of the Executive Committee, shall be responsible for providing vision and direction to fulfill the mission statement as stated in the Bylaws, and shall be its official representative and spokesperson. Additionally, the County Chair shall have the following powers:

  1. To submit for ratification the Officers of the Executive Committee to the Executive Committee as outlined in the Bylaws, Article IV, Section 1, and to employ staff personnel pursuant to workload requirements and budgetary allowances.
  2. To be empowered to execute the obligations that fall within the limitations set by the budget as long as such obligations do not extend beyond six (6) months after the end of the County Chair’s term of office, unless approved by the Executive Committee.
  3. To authorize expenditures in excess of the budget, provided that all such authorized expenditures relate to one or more operating expense items already provided for in the budget and provided further that any and all authorized expenditures that will result in the budget being exceeded by $500 or more during any month must be submitted in advance by the County Chair for approval by the Executive Committee.
  4. To be responsible for the safekeeping of all records and assets of the Executive Committee, and all such items shall become the responsibility of the successor.
  5. To be one of the signatories authorized for signing checks on behalf of the Executive Committee.
  6. To order a financial review of the Executive Committee’s books.
  7. To have the powers of supervision and management necessary to maintain a well-ordered County operations.
  8. To ensure the Executive Committee is in adherence with the TEC, the Rules of the Republican Party of Texas hereinafter referred to as RPT Rules, the Bylaws, and these Standing Rules.
  9. To be a member of the County Election Commission and the County Election Board, and act as the liaison with the county election administrator in accordance with TEC, Title 3, Chapter 31, Sec.31.032 et seq.; Title 5, Chapter 51. Sec. 51.002 et seq.
  10. To fulfill the duties of elections assigned to the County Chair as outlined throughout the TEC, and to oversee the Executive Committee duties associated with elections as outlined in the TEC.

Article II:  Duties of the Executive Committee

Section 1: Statutory Requirements of the Executive Committee

  1. The Executive Committee is to develop action plans and oversee efforts to fulfill the mission of the Executive Committee as outlined in the Bylaws; in addition to carrying out the responsibilities outlined in the TEC, RPT Rules, and these Standing Rules.
  2. As provided for in RPT Rule No. 44, the Censure Process and Penalties, the Executive Committee by a two-thirds (2/3) vote of those present and voting shall oversee the censuring process of a Republican public or party holder for three (3) or more actions taken during the current biennium in opposition to the core principles of the Republican Party of Texas (hereinafter referred to as the Party) defined in the Preamble of the Party Platform as described in Rule No. 43A.

Section 2:  Overseeing Primary Election

As the liaison with the county election administrator, the County Chair shall oversee the conduct of the primary and primary runoff elections in accordance with the TEC. An Executive Committee primary elections administrator and staff may be hired and be paid with state government funds or party funds as the case may be. The Executive Committee is to approve polling places for consolidated precincts (TEC, Title 4, Chapter 43, Sec. 43.003), voting systems to be used (TEC, Title 8, Chapter 123, Sec. 123.001 (b)), and primary election judges (TEC, Title 3, Chapter 32, Sec. 32.006). It is also in charge of preparing the ballot (TEC, Title 10, Subtitle B, Chapter 172, Subchapter D, Sec. 172.081, et. seq.).

Section 3:  Conducting Conventions

  1. County/Senatorial District Convention
    1. The County Chair and the Executive Committee shall conduct the County/Senatorial District Convention in compliance with TEC, Title 10, Subtitle B, Chapter 174.  
  2. Incumbent Precinct Chairs shall call to order the Precinct Convention (TEC, Title 10, Subtitle B, Chapter 174, Subchapter B, Sec. 174.025 (a)) and conduct the convention in accordance with the TEC and RPT Rules. If the Precinct Chair is absent, a person who is eligible to participate in the convention may act as the temporary chair. The incumbent or the temporary assigned chair shall only act until the convention selects a permanent chair (TEC, Title 10, Subtitle B, Chapter 174, Sec. 174.025 (b) and Sec. 174.025 (d)).

Section 4:  Filling Vacancies on the County Executive Committee

  1. In the event of a vacancy in the office of County Chair, the elected secretary of the Executive Committee shall call a meeting of the Executive Committee to be held within twenty (20) days of the occurrence of the vacancy for the purpose of electing a new County Chair, in accordance with Title 10, Subtitle B, Chapter 171, Sec. 171.025 of the TEC.
  2. It is the responsibility of the Executive Committee to approve the appointment of a Precinct Chair filling a vacancy. Appointment shall be made by the Executive Committee when the proposed appointee(s) is present, unless otherwise stipulated by the TEC (Title 10, Subtitle B, Chapter 171, Sec. 171.024).

Section 5:  Making a Replacement Nomination

Should a candidate of the Party die, become incapacitated, or is ruled ineligible to serve following a primary election, depending on the circumstances, it may be the duty of the County Executive Committee to appoint a replacement candidate. Members eligible to make the replacement nomination are determined by the type of district affected (TEC, Title 9, Chapter 145).

Section 6:  Making a Special Election Nomination

Following a primary election, it sometimes happens that an incumbent officeholder, whose office is not to be on the ballot that year, leaves office (voluntarily or involuntarily). Depending on the circumstances, it may be the duty of the County Executive Committee to appoint a Republican nominee to run in the November special election. Members eligible to make a special election nomination are the same as in the section above for making a replacement nomination (TEC, Title 12, Chapter 202, Sec. 202.006).

Article III:  Precinct Chairman

Section 1:  Qualifications to Be a Precinct Chairman

  1. Be a qualified voter of the county (TEC, Title 10, Subtitle A, Chapter 161, Sec.161.005 (a) (1)).
  2. Not be a candidate for nomination or election to, or be the holder of, an elective office of the federal, state, or county government (TEC, Title 10, Subtitle A, Chapter 161, Sec.161.005 (a) (2)).
  3. Be affiliated with the Republican Party through voting in the Republican primary election or runoff or by oath of affiliation (TEC, Title 10, Subtitle A, Sec. 162.001- Sec.162.012).
  4. Reside in the election precinct; in addition to satisfying the other applicable eligibility requirements under the TEC (TEC, Title 10, Subtitle B, Chapter 171, Sec.171.023 (a)).
  5. Abide by the Precinct Chair Code of Conduct (See Addendum I), and is expected to be a member of at least one (1) Standing Committee (See Addendum II).

Section 2:  Methods for Becoming a Precinct Chairman (171.022)

  1. Election by Primary or General Election
    1. Filing the required candidate forms to run as a Precinct Chair in the primary or general election with the County Chair (TEC, Title 10; Chapter 161, Sec. 161.005), and complete RPT Rule No. 43 – the Candidate Platform Review requirements. Individuals may also run as write-in candidates (TEC, Title 10, Subtitle B., Chapter 171, Sec. 171.0231),
    2. Win by majority vote in the primary or general election (TEC, Title 10, Subtitle B, Chapter 171, Sec. 171.022 (a) (2)). If only one candidate’s name is to be placed on the ballot, there will be no election and that person will be elected to office (TEC, Title 10, Subtitle B., Chapter 171, Sec. 171.0221), and
    3. Serve a term of two (2) years, beginning the 20th day after runoff primary election day (TEC, Title 10, Subtitle B., Chapter 171, Sec. 171.022 (a) (2) and (c)).
  2. Appointment to Fill a Vacancy
    1. Precinct Chair vacancy shall be filled in accordance with TEC, Title 10, Subtitle B, Chapter 171, Sec. 171.024. A qualified person as defined in Article III, Section 1, may be appointed to fill a Precinct Chair vacancy.
    2. The eligible person shall:
      1. Complete a Precinct Chair Appointment application form and complete the Candidate Platform Review requirements per RPT Rule No. 43,
      2. Be interviewed, complete precinct training, and attend three Executive Committee meetings before being nominated, and
      3. Appointment shall be made by the Executive Committee when the proposed appointee(s) is present, unless otherwise stipulated by the TEC (Title 10, Subtitle B, Chapter 171, Sec. 171.024).
      4. Where two (2) or more candidates are qualified for the same precinct opening, the appointment shall be determined by the vote of the Executive Committee.

Section 3:  Resigning the Office of Precinct Chairman

  1. Resignation:
    1. A Precinct Chair may resign for:
      1. A change of residence placing the Precinct Chair into another precinct or a change in precinct by redistricting (TEC, Title 4, Chapter 42, Subchapters A and B),
      2. Becoming a candidate or officeholder by filing to run for a county, state, or federal office, or being appointed to such position means a person may no longer serve as Precinct Chair (TEC, Title 10, Subtitle A, Chapter 161, Sec.161.005 (a) (2) and Chapter 171, Sec. 171.024). This provision does not apply to service in non-partisan offices (e.g. school board, city council, etc.),
      3. Disqualification of voting rights (TEC, Title 2, Sec. 11.002), and
      4. Personal reasons.
    2. A written resignation letter shall be submitted, signed and dated, to the County Chair.
  2. Removal of Precinct Chair for Abandonment of Office
  3. Under TEC, Title 10, Subtitle B, Chapter 171, Sec. 171.029, a Precinct Chair may be removed from the position of Precinct Chair for abandonment of office.

Section 4: Duties of the Precinct Chairman

  1. Each Precinct Chair should attend all meetings of the Executive Committee, and is expected be a member of at least one (1) Standing Committee.
  2. Encourage people in your precinct to be involved by: identifying voters; registering voters; informing voters; turning out voters; working polls, assisting candidates, and being involved in Party conventions.

Article IV: Duties of the Officers

Section 1: The County First Vice Chair

The County First Vice Chair shall assist the County Chair, as requested, in the execution of duties. In addition, the First Vice Chair shall be charged with the following duties and powers:

  1. In the absence of the County Chair at any Executive Committee meeting, the First Vice Chair shall preside,
  2. In the event the office of County Chair becomes vacant, the First Vice Chair shall act in that place until a new County Chair is elected, and
  3. Any other duty assigned by the County Chair.

Section 2: The County Second Vice Chair

The County Second Vice Chair shall assist the County Chair, as requested, in the execution of duties. In addition, the Second Vice Chair shall be charged with the following duties and powers:

  1. In the absence of the County Chair and First Vice Chair at any Executive Committee meeting, the Second Vice Chair shall preside.
  2. Any other duty assigned by the County Chair.

Section 3: Additional County Vice Chairs

A maximum of three (3) additional County Vice Chairs may be appointed to assist the County Chair, as requested in the execution of duties.

Section 4: Secretary

The Secretary shall be capable of assuming the duties normally required of a Recording Secretary, including the following responsibilities:
In the absence of the County Chair, First Vice Chair, and Second Vice Chair at any Executive Committee meeting, the Secretary shall call the meeting to order and preside while the members present elect a Chair pro-tem.

  1. In the event of a vacancy in the office of County Chair, the Secretary shall call a meeting of the Executive Committee for the purpose of electing a new County Chair as prescribed by the TEC, Title 10, Subtitle B, Chapter 171, Subchapter B, Sec. 171.025.
  2. The Secretary shall keep an accurate record of the minutes and shall receive and retain copies of all announcements, committee reports, resolutions, or any other documents presented or referenced in each respective Executive Committee meeting. Additionally, the Secretary shall maintain current lists of the Executive Committee members (attendance sheets), Officers, HD Chairs, and Standing and Temporary Committee members. Copies of all documents referred to in this paragraph shall be kept with each respective Executive Committee meeting in a binder at County Headquarters, a copy of which shall be furnished to members of the Executive Committee upon request. A duplicate binder shall be kept by the Secretary.
  3. The Secretary shall record any amendments to the minutes on a blank page opposite the Article amended, with a reference to the date and page of the minutes where it was recorded.
  4. The Secretary or a designee by the County Chair, if the Secretary is not available, is authorized to receive applications for a place on the Primary Ballot, as provided for in the TEC, Title 10, Subtitle B, Chapter 172, Subchapter B, Sec. 172.022 (a) (2).

Section 5: Treasurer

The Treasurer shall have charge of the funds deposited to the Collin County Republican Party (hereinafter referred to as the CCGOP), with the following specific duties:

  1. The Treasurer shall be one of the signatories authorized to sign checks on the CCGOP treasury and shall pay the bills of the CCGOP upon authorization of the County Chair. All expenditures of $500 or greater that are in excess of authorized budgets must have two approvals, one of which shall always be that of the County Chair’s.
  2. The Treasurer shall keep or supervise a system of bookkeeping in which the accounts correspond to identical categories in the budget.
  3. The Treasurer shall prepare an annual report within thirty (30) calendar days after the close of the fiscal year, to be presented to the first Executive Committee meeting, in a closed meeting, following the thirty (30) day limitation period, and said report shall be available for any Executive Committee member’s inspection at the County Headquarters during working hours.
  4. The Treasurer shall compare the actual rate of disbursements with the budgeted amounts and shall provide the Executive Committee a monthly financial statement and budget variance report. The report shall be available within thirty (30) calendar days of the end of the previous month, with a copy being made available for the Secretary’s minutes.
  5. The Treasurer shall serve as an advisory member to the following committees:
    1. The Budget and Finance Committee
    2. The Financial Review Committee
  6. The Treasurer shall prepare and file the finance reports required by Federal Election Commission and the State Ethic’s Commission

Section 6: Parliamentarian 

A Parliamentarian, if available, shall be appointed following the election of the County Chair. The general duties shall be to advise the Chair and the Executive Committee on the application of these Standing Rules, procedures of the Party, the Bylaws, and Robert’s Rule Order.

Section 7: General Counsel

The General Counsel is a licensed attorney and will represent the Party legally as requested by the County Chair and/or the Executive Committee.

Article V: Duties of the Standing Committees

The Standing Committees are sub-committees of the Executive Committee, established to enable the Executive Committee to fulfill its goals and responsibilities. The County Chair shall appoint the Committee Chairs for each Standing Committee. The County Chair shall appoint half of the committee members and the Committee Chairs shall appoint the other half from applicants with committee interests. Committee members are subject to the approval of the Executive Committee. In the interest of the effectiveness of the Party, the County Chair may appoint someone to a committee who is not a Precinct Chair. 

Any Executive Committee member has the privilege of attending any Standing Committee meeting. Standing Committees shall report at each meeting of the Executive Committee when requested and provide a copy of the report to be filed with the Secretary’s minutes.

The Standing Committees shall be: Budget and Finance, Financial Review, Rules (Bylaws, Rules, and Resolutions), Communications (Public Relations, Public Communication, Social Media, Website, Lobbying, and Education), Precinct Chair Recruitment & Development, Events and Community Engagement, Legislative Priorities, Prayer Team, and Victory Committee.  

Section 1: Budget and Finance Committee 

  1. The Committee shall operate within the standard operating practices for budgeting and finance and it shall be responsible for preparation and presentation of a three-tiered operating budget annually for approval by the Executive Committee. After approval, the Committee shall have authority to reallocate funds within the budget one time as long as the total reallocation does not exceed five percent (5%) of the total annual budget. Reallocation must be reported to the Executive Committee at the next Executive Committee meeting, but no later than sixty (60) days.
  2. The Committee shall plan and execute fundraising activities for the CCGOP, and shall advise the Chair and the Executive Committee on fundraising possibilities and execution for approval. 

Section 2: Financial Review Committee

  1. The Committee shall perform the Financial Review to include itemized lists of all receipts, expenses paid, outstanding debts, and offer a comparison with the Annual Budget.
  2. Report to the Executive Committee at the first Executive Committee meeting of the calendar year results of its review of the preceding calendar year.

Section 3: The Rules Committee      

This Committee shall ensure the Bylaws and Rules conform to the rules of the TEC and the RPT. The Committee shall review and make changes to the Rules and Bylaws as necessary, and shall oversee the processing of all submitted resolutions. Resolutions shall be processed as follows:  

A. The Committee shall meet on the fourth (4th) Tuesday of each month. Resolutions shall be submitted electronically or in hard copy to the County Chair and the Rules Committee Chair. The Committee Chair shall be responsible for providing a copy of the resolution to each member of the Committee. 

  1. During the review, the Committee and submitter shall perfect the resolution for submission to the Executive Committee at the next monthly meeting.  
  2. The Committee Chair shall be responsible for forwarding the proposed resolution to the Executive Director who will submit the resolution with the call of the next monthly meeting agenda. 

Section 4: Communications Committee 

This Committee shall be responsible for Public Relations, Public Communication, Social Media, Website, Lobbying, and Education. 

Section 5: Precinct Chair Recruitment & Development

This Committee shall consist of the Committee Chair, the HD Chairs, and Executive Committee members. The Committee shall qualify applications, vet the applicant, train, and recommend approval to the Executive Committee for appointment. The Committee Chair shall forward a copy of all Precinct Chair applications to all committee members no later than seventy-two (72) hours prior to the vetting of the applicant. Where two (2) or more candidates are qualified for the same precinct opening, the appointment shall be determined by the vote of the Executive Committee. 

Section 6: Events and Community Engagement Committee 

This Committee shall be responsible for identifying and determining the yearly external events in which the CCGOP will participate to provide the optimum representation, communication, and education of Republican principles and legislative priorities. 

Section 7: Legislative Priorities Committee 

This Committee shall adopt grassroots advocacy to encourage the Collin County Republican legislative caucus (county, state, and federal) in sponsoring, supporting, and/or voting for the Legislative priorities of the Party as outlined in the SREC Bylaws by:

  1. Reviewing and/or monitoring bills filed in the Texas Legislature and U. S. Congress and providing information to the Executive Committee and the Republican voting public on bills that implement in whole or in part any of the Legislative Priorities of the Party.
  2. Promoting communication and education to Republican voters to promote passage of bills that implement the Legislative Priorities of the Party. Such activities may include testifying before the Texas Legislature, letter writing, making phone calls, emailing, and social media. 
  3. Making recommendations to other committees for action(s) to take in support of the Legislative Priorities of the Party. 

Section 8: Prayer Team 

Section 9: Victory Committee

The Victory Committee is responsible for the development, coordination, and implementation of political strategies for the Collin County Republican Party for the purpose of electing Republican candidates to office at all levels of government.  

Although for reporting purposes to the Federal and Texas Elections Commissions all financial Victory transactions are included in the reports of the Collin County Republican Party, and the financial records of the Victory Committee are maintained by designated Collin County Republican Party Headquarters personnel, all donations and expenditures for Victory are maintained in separate bank accounts, by the Collin County Republican Party Treasurer, from the operating funds of the Collin County Republican Party, with no co-mingling of funds.  All approvals for expenditures from the Victory accounts are to be made by authorized Victory Committee representatives, and the Collin County Republican Party Chairman.  

Any rules or restrictions on disbursements of funds for Collin County Republican Party operating accounts set forth in this document do not apply to funds in the separate Victory Committee accounts.

Article IV: State House District Executive Committee

Section 1: House District Executive Committee 

A House District Committee (hereinafter referred to as the House District or HD) shall be established for every State House District in the County, per TEC, Title 10, Subtitle B, Chapter 171, Subchapter C.

Section 2: Purpose of House District Committees

The purpose of such committees is to assist the County Chair in organizing and training an effective force of Republican activists at the House District level and to coordinate efforts to develop a strong Republican presence in Collin County. 

Section 3: Composition of the House District Committees

These HD Committees shall be composed of all the Precinct Chairs from the respective Districts.

Section 4: Meetings of the House District Committees 

Notice of any caucus meeting shall be sent by surface or electronic mail to all Precinct Chairs from the applicable House District at least ten (10) calendar days prior to the caucus.

Section 5: House District Chairs

A House District Chair (hereinafter referred to as HD Chair) for each District shall be elected at a caucus of the Precinct Chairs from that District, which shall be called by the County Chair following the Primary Election. The HD Chair must be one of the Precinct Chairs. The term of office of the HD Chair shall not exceed their term as Precinct Chair.

Section 6: House District Chair Vacancy 

In the event of a vacancy in the office of HD Chair, the County Chair shall call a caucus of the Precinct Chairs from that House District for the purpose of electing a new HD Chair to serve out the term, within thirty (30) calendar days after knowledge of such vacancy.

Article V: Records

Section 1: Record Maintenance and Retention

The County headquarters shall serve as a filing and storage center for permanent and temporary records of the Collin County Republican Party. In January of each odd-numbered year, the County Chair shall appoint a temporary committee of not less than three (3) persons whose duty shall be to review all materials stored or filed at the headquarters, for the purpose of recommending safekeeping or disposition of same. If recommended by the Committee, the Chair shall make provisions for appropriate archiving of records deemed sufficiently important to be preserved, including records required to be maintained for audit.

Section 2: Inspection of CCGOP Records

Any Executive Committee Member shall have the right to inspect CCGOP records in the presence of the County Chair or the Chair’s representative.

Article VI: Amendment of the Standing Rules

These Standing Rules may be amended by a majority vote of the members of the Executive Committee present and voting at any Executive Committee meeting. Notification of the proposed amendments must be given by mailing (surface or electronic) notice of the meeting, which shall include the text of the intended amendments, to each voting member of the Executive Committee at least ten (10) calendar days in advance of a regular or special meeting called for that purpose.

Article VII: Severability

In the event that any provision of these Standing Rules violates or is inconsistent with the TEC, the Party Rules or the Bylaws, that provision shall be deemed to be of no effect and the remaining provisions of these Standing Rules shall not be affected thereby.

Revisions approved by the Executive Committee on May 20, 2019
Adopted for 2019-2020 by the Executive Committee on May 20, 2019

Mark Reid, County Chair
Deidra Dennis, Secretary

Rules Committee:
JB Owen (Committee Chair), Frisco
Linda Block, Dallas
Deidra Dennis, Allen
Neal Katz, Plano
Karl Voigtsberger, Richardson

Addendums:

Addendum I – Precinct Code of Conduct
Addendum II – Precinct Chair Standing Committee Application