Standing Rules of the Collin County Republican Party
These Standing Rules constitute the administration of The Collin County Republican Party Executive Committee (hereinafter referred to as the Executive Committee), comprised of the Collin County Republican Party County Chair (hereinafter referred to as County Chair) and each County Precinct Chair (hereinafter referred to as Precinct Chair(s)) as provided for by the Rules of the Republican Party of Texas (hereinafter referred to as the RPT Rules) and referenced in the Bylaws of the Executive Committee (hereinafter referred to as the Bylaws).
At Executive Committee meetings, one-fourth (1/4) of the membership, excluding vacancies, shall constitute a quorum for conduct of non-statutory business, including the appointment of precinct chairs fulfilling vacancies on the Executive Committee. For statutory business, a quorum shall consist of those members present.
Article I: Duties of the County Chair
The County Chair is the presiding officer of the Executive Committee. The County Chair shall preside at all meetings of the Executive Committee, shall be responsible for providing vision and direction to fulfill the mission statement as stated in the Bylaws, and shall be its official representative and spokesperson. Additionally, the County Chair shall have the following powers:
A. To submit for ratification the Officers of the Executive Committee to the Executive Committee as outlined in the Bylaws, Article IV, Section 1;
B. To employ staff personnel pursuant to workload requirements and budgetary allowances, subject to Executive Committee Approval. Job descriptions, responsibilities, and salaries of said staff members are subject to Executive Committee Approval;
C. To be empowered to execute the obligations that fall within the limitations set by the budget as long as such obligations do not extend beyond six (6) months after the end of the County Chair’s term of office, unless approved by the Executive Committee;
D. To authorize expenditures in excess of the budget, provided that all such authorized expenditures relate to one or more operating expense items already provided for in the budget and provided further that any and all authorized expenditures that will result in the budget being exceeded by $500 or more during any month must be submitted in advance by the County Chair for approval by the Executive Committee;
E. To be responsible for the safekeeping of all records and assets of the Executive Committee, and the Republican Party Headquarters. All such items shall become the responsibility of the successor;
F. To be one of the signatories authorized for signing checks on behalf of the Executive Committee;
G. To order a financial review of the Executive Committee’s books;
H. To have the powers of supervision and management necessary to maintain a well-ordered County operation as approved by Executive Committee, unless otherwise provided by the Bylaws or these Rules;
I. To ensure the Executive Committee is in adherence the Rules of the Republican Party of Texas hereinafter referred to as RPT Rules, the Bylaws, and these Standing Rules;
J. To be a member of the County Election Commission and the County Election Board, and act as the liaison, to monitor the county election administrator, to advocate for quarterly meetings of these bodies, and to work with the Election Security Committee to provide guidance to the Chair on Primary Contract, which is then approved by the EC.
K. To call regular meetings and special meetings, and to prepare and circulate the agenda for all Executive Committee meetings. The agenda for a regular meeting included with the call may be changed by a two-thirds (2/3) vote of the Executive Committee.
L. The proposal shall include strong public statements from the County Chair, non-monetary assistance with email campaigns, texting campaigns, phone banking, block walk coordination, countywide mailers or any other activity deemed appropriate and effective. The County Chair, in coordination with appropriate standing committees, will present a specific proposal, required, to promote endorsed candidates. The plan will be presented and voted on by the Executive Committee the same night as the Executive Committee votes to approve endorsements.
M. The county chair shall be deemed a non-voting ex-officio member of all standing committees and may send an officer of the party in his place.
Article II: Duties of the Executive Committee
Section 1: Requirements of the Executive Committee
A. The Executive Committee shall develop action plans and oversee efforts to fulfill the mission of the Executive Committee as outlined in the Bylaws; in addition to carrying out the responsibilities outlined in the RPT Rules, and these Standing Rules; and
B. As provided by RPT Rule 44, the Censure Process and Penalties, the Executive Committee by a two-thirds (2/3) vote of those present and voting shall oversee the censuring process of a Republican public or party holder for three (3) or more actions taken during the current biennium in opposition to the core principles of the Republican Party of Texas (hereinafter referred to as the Party) defined in the Preamble of the Party Platform as described in Rule No. 43A.
Section 2: Overseeing Primary Election
As the liaison with the county election administrator, the County Chair shall oversee the conduct of the primary and primary runoff elections in accordance with the RPT Rules. An Executive Committee primary elections administrator and staff may be hired and be paid with state government funds or party funds as the case may be. The Executive Committee shall approve polling places for consolidated precincts, voting systems to be used and primary election judges. It is also in charge of preparing the ballot.
Section 3: Conducting Conventions
A. County/Senatorial District Convention. The County Chair and the Executive Committee shall conduct the County/Senatorial District Convention in compliance with RPT Rules; and
B. Incumbent Precinct Chairs shall call to order the Precinct Convention and conduct the convention in accordance with the RPT Rules. If the Precinct Chair is absent, a person who is eligible to participate in the convention may act as the temporary chair. The incumbent or the temporary assigned chair shall only act until the convention selects a permanent chair.
Section 4: Filling Vacancies on the County Executive Committee
A. In the event of a vacancy in the office of County Chair, the elected secretary of the Executive Committee shall call a meeting of the Executive Committee to be held within twenty (20) days of the occurrence of the vacancy for the purpose of electing a new County Chair; and
B. It is the responsibility of the Executive Committee to approve the appointment of a Precinct Chair filling a vacancy. Appointment shall be made by the Executive Committee when the proposed appointee(s) is present, unless otherwise stipulated by the RPT Rules.
Section 5: Making a Replacement Nomination
Should a candidate of the Party die, become incapacitated, or is ruled ineligible to serve following a primary election, depending on the circumstances, it may be the duty of the County Executive Committee to appoint a replacement candidate. Members eligible to make the replacement nomination are determined by the type of district affected.
Section 6: Making a Special Election Nomination
Following a primary election, it sometimes happens that an incumbent officeholder, whose office is not to be on the ballot that year, leaves office (voluntarily or involuntarily). Depending on the circumstances, it may be the duty of the County Executive Committee to appoint a Republican nominee to run in the November special election. Members eligible to make a special election nomination are the same as in the section above for making a replacement nomination.
Article III: Precinct Chair
Section 1: Qualifications to Be a Candidate for and Serve as Precinct Chair
A. Be a qualified voter of the county;
B. Not be a candidate for nomination or election to, or be the holder of, an elective office of the federal, state, or county government;
C. Be affiliated with the Republican Party through voting in the Republican primary election or runoff or by oath of affiliation;
D. Reside in the election precinct; in addition to satisfying the other applicable eligibility requirements under RPT Rules; and
E. Upon election, abide by the Precinct Chair Code of Conduct, and is expected to be a member of at least one (1) Standing Committee or Team.
Section 2: Methods for Becoming a Precinct Chair
A. Election by Primary or General Election
- Filing the required candidate forms to run as a Precinct Chair in the primary or general election with the County Chair and complete RPT Rule No. 43 – the Candidate Platform Review requirements. Individuals may also run as write-in candidates;
- Win by majority vote in the primary or general election. If only one candidate’s name is to be placed on the ballot, there will be no election and that person will be elected to office; and
- Serve a term of two (2) years, beginning the 20th day after runoff primary election day.
B. Appointment to Fill a Vacancy
- Precinct Chair vacancy shall be filled in accordance with RPT Rules. A qualified person as defined in Article III, Section 1, may be appointed to fill a Precinct Chair vacancy.
- The eligible person shall:
a. Complete a Precinct Chair Appointment application form and complete the Candidate Platform Review requirements per RPT Rule No. 43;
b. Be vetted, complete Precinct Chair training within 90 days, and attend two full Executive Committee meetings (within the last 5 regular meetings) before being nominated at their third meeting;
c. An applicant for Precinct Chair who has served as a Collin County Republican Party Precinct Chair in the prior 48 months may be appointed without fulfilling these requirements as long as they were not removed under Section 3 B or C (Removal of a Precinct Chair for Abandonment for Office or Precinct Chair Misconduct in Office);
d. Appointment shall be made by the Executive Committee when the proposed appointee(s) is present, unless otherwise stipulated by the RPT Rules; and
e. Where two (2) or more candidates are qualified for the same precinct opening, the appointment shall be determined by the vote of the Executive Committee.
Section 3: Resigning the Office of Precinct Chair
A. Resignation:
- A Precinct Chair may resign for:
a. A change of residence placing the Precinct Chair into another precinct or a change in precinct by redistricting;
b. Becoming a candidate or officeholder by filing to run for a county, state, or federal office, or being appointed to such position means a person may no longer serve as Precinct Chair. However, this provision does not apply to service in non-partisan offices (e.g., school board, city council, etc.);
c. Disqualification of voting rights; and
d. Personal reasons.
- A written resignation letter shall be submitted, signed, and dated, to the County Chair.
B. Removal of Precinct Chair for Abandonment of Office. A Precinct Chair may be removed from the position of Precinct Chair for abandonment of office as allowed by RPT Rules or these Rules.
C. Precinct Chair Misconduct in Office. A Precinct Chair, County Chair, or SREC member, may be deemed to be derelict in the execution of his or her responsibilities in office, by:
- Failing to perform statutory duties, or
- Failing to attend two (2) consecutive statutory Executive Committee Meetings, or
- Endorsing, Campaigning, or otherwise giving any material support to a non-Republican candidate in any election, or
- Embezzling County Executive Committee funds, or
- Being convicted of election fraud, or
- At least three other documented instances of sufficiently egregious conduct that the Republican Party in that county or Senatorial District is subject to public disgrace.
Notwithstanding anything to the contrary in Robert’s Rules of Order Newly Revised, sanctions under this section include any sanction that is not prohibited by law or by RPT Rules. The EC may sanction a member at the county party level prior to or in lieu of submission to the SREC for additional sanction or other action.
A vote to sanction under this section requires an affirmative vote of at least sixty percent (60%) of the EC.
The Elected Party Official being reviewed must be notified at least seven (7) days in advance of any meeting concerning his or her sanction and must be offered the opportunity to present his or her own defense before a vote on sanction is taken. When referring a Precinct Chair or County Chair, to the SREC for additional sanction or further action, a written complaint signed by at least sixty percent (60%) of the voting membership of the County Executive Committee, or regarding an SREC member, a written complaint signed by at least sixty percent (60%) of the voting membership of the District Executive Committee, shall be forwarded to the Officials Committee of the SREC. If the Officials Committee finds the complaint has merit, the Officials Committee shall conduct a hearing on the conduct of the Precinct or County Chair, or SREC member, and shall forward a recommendation to the State Chair to pursue appropriate remedy. (RPT Rule 8(n)).
Section 4: Duties of the Precinct Chair
A. Each Precinct Chair should attend all meetings of the Executive Committee, and is expected be a member of at least one (1) Standing Committee.
B. Encourage people in your precinct to be involved by identifying, registering, informing, and turning out voters, working polls, assisting candidates, and being involved in Party conventions.
C. When a Precinct Chair distributes a flyer identifying himself or herself as a Precinct Chair regarding any candidate(s) for political office, the flyer shall include the following text: “Political advertisement paid for by [Precinct Chair name] & represents only my views. Party affiliation and precinct number for identification only. No party endorsement implied.”
Article IV: Duties of the Officers
Section 1: The County First Vice Chair
The County First Vice Chair shall assist the County Chair, as requested, in the execution of duties. In addition, the First Vice Chair shall be charged with the following duties and powers:
A. In the absence of the County Chair at any Executive Committee meeting, the First Vice Chair shall preside;
B. In the event the office of County Chair becomes vacant, the First Vice Chair shall act in that place until a new County Chair is elected; and
C. Any other duty assigned by the County Chair.
Section 2: The County Second Vice Chair
The County Second Vice Chair shall assist the County Chair, as requested, in the execution of duties. In addition, the Second Vice Chair shall be charged with the following duties and powers:
A. In the absence of the County Chair and First Vice Chair at any Executive Committee meeting, the Second Vice Chair shall preside; and
B. Any other duty assigned by the County Chair.
Section 3: The County Third Vice Chair
The County Third Vice Chair shall assist the County Chair, as requested, in the execution of duties. In addition, the Third Vice Chair shall be charged with the following duties and powers:
A. In the absence of the County Chair, First Vice Chair and Second Vice Chair at any Executive Committee meeting, the Third Vice Chair shall preside; and
B. Any other duty assigned by the County Chair.
Section 4: Secretary
The Secretary shall be capable of assuming the duties normally required of a Recording Secretary, including the following responsibilities:
A. In the absence of the County Chair, First Vice Chair, and Second Vice Chair at any Executive Committee meeting, the Secretary shall call the meeting to order and preside while the members present elect a Chair pro-tem.
B. In the event of a vacancy in the office of County Chair, the Secretary shall call a meeting of the Executive Committee for the purpose of electing a new County Chair.
C. The Secretary shall keep an accurate record of the minutes of EC meetings and shall receive and retain copies of all announcements, committee reports, minutes of committee meetings, resolutions, or any other documents presented or referenced in each respective Executive Committee meeting and will attach copies of final versions passed to the minutes, which will be sent out with the Call of the next EC meeting. Additionally, the Secretary shall maintain current lists of the Executive Committee members (attendance sheets), Officers, HD Chairs, and Standing and Temporary Committee members. Copies of all documents referred to in this paragraph shall be kept with each respective Executive Committee meeting in a binder at County Headquarters, a copy of which shall be furnished to members of the Executive Committee upon request. A duplicate binder shall be kept by the Secretary.
D. The Secretary shall record any amendments to the minutes on a blank page opposite the Article amended, with a reference to the date and page of the minutes where it was recorded and will attach copies of final versions passed to the minutes, which will be sent out with the Call of the next EC meeting.
E. The Secretary or a designee of the County Chair, if the Secretary is not available, is authorized to receive applications for a place on the Primary Ballot.
Section 5: Treasurer
The Treasurer shall have charge of the funds deposited to the Collin County Republican Party (hereinafter referred to as the CCGOP), with the following specific duties:
A. The Treasurer shall be one of the signatories authorized to sign checks on the CCGOP treasury and shall pay the bills of the CCGOP upon authorization of the County Chair. All expenditures of $500 or greater that are in excess of authorized budgets must have two approvals, one of which shall always be that of the County Chair’s;
B. The Treasurer shall keep or supervise a system of bookkeeping in which the accounts correspond to identical categories in the budget;
C. The Treasurer shall prepare an annual report within thirty (30) calendar days after the close of the fiscal year, to be presented to the first Executive Committee meeting, in a closed meeting, following the thirty (30) day limitation period, and said report shall be available for any Executive Committee member’s inspection at the County Headquarters during working hours;
D. The Treasurer shall compare the actual rate of disbursements with the budgeted amounts and shall provide the Executive Committee with a monthly financial statement and budget variance report. The report shall be available within thirty (30) calendar days of the end of the previous month, with a copy being made available for the Secretary’s minutes; and
E. The Treasurer shall serve as an advisory member to the following committees:
- The Budget Committee; and
- The Financial Review Committee
F. The Treasurer shall prepare and file the finance reports required by Federal Election Commission and the State Ethic’s Commission
Section 6: Parliamentarian
A Parliamentarian, if available, shall be appointed following the election of the County Chair. The general duties shall be to advise the Chair and the Executive Committee on the application of these Standing Rules, procedures of the Party, the Bylaws, and Robert’s Rule Order.
Section 7: General Counsel
The General Counsel is a licensed attorney and will represent the Party legally as requested by the County Chair and/or the Executive Committee.
Section 8: Executive Team Directors
Executive Team Directors shall be responsible for arranging and facilitating meetings and actions of their respective Executive Teams and shall be responsible for reporting the activities of their respective Teams to the County Chair and/or Executive Committee as deemed necessary.
Article V: Duties of the Standing Committees and Executive Teams
The Standing Committees are sub-committees of the Executive Committee, established to enable the Executive Committee to fulfill its goals and responsibilities in accordance with the Bylaws and RPT Rules.
The Application to Serve on Standing Committees must be submitted online to the Executive Committee Secretary within 15 days following the organizational meeting for all even numbered years. Committees serve for a two-year term.
Precinct chairs may apply for appointment to a maximum of 3 Standing Committees and shall rank their preferences on their applications. The Executive Committee Secretary shall send digital copies of each application to the Executive Committee in the required notice for the meeting when the Executive Committee shall elect by ballot the members of committees that receive first-choice applications in excess of the maximum number of positions allowed for each committee. Executive Committee members are only eligible to serve on one committee, unless their second or third choices for committees have vacant seats.
The County Chair, along with the House District chairs, shall by majority vote, nominate the standing committee chairs for ratification by the Executive Committee.
When a Standing Committee Chair or Executive Team Director resigns or is removed, the Chair/Director shall notify the County Chair and Executive Director in writing of the final date of service. The County Chair (or designee) shall email a notice of the Chair/Director opening(s) to all current Executive Committee (EC) members, giving them an opportunity to apply for the open position(s). The County Chair will provide the application window deadline in the email, not to be less than seven (7) days.
Any Executive Committee member has the privilege of attending any Standing Committee meeting. Standing Committees Chairs shall report at each meeting of the Executive Committee when requested and provide a copy of the report to be filed with the Secretary’s minutes within three (3) days after each meeting.
Additional persons may be added to a Standing Committee, by request of the Standing Committee Chair, and with the approval of the Executive Committee. All Chairs and Voting Members of Standing Committees must be precinct Chairs at the time of appointment or election. Non-Precinct Chairs may attend Standing Committee meetings with the approval of the Committee Chair. In the event a Standing Committee member ceases to be a Precinct Chair that former Precinct Chair shall not have voting rights.
The Standing Committees are Budget, Finance and Fundraising; Financial Review; Rules; Precinct Chair Recruitment and Vetting; Legislative and Political Priorities; Candidate; Elections; Get Out the Vote (GOTV); and Election Security. (maximum number of members to be elected to each committee are indicated inside parenthesis).
The Executive Teams are Communications; Party Training and Programs; Community Engagement; Volunteer Organization; and Prayer. Teams shall be led by Directors that are appointed by the Chair and approved by the Executive Committee. A Director may be removed by the Chair and a replacement shall be approved by the EC at the next regular meeting.
Section 1: Budget (5)
The Committee shall operate within the standard operating practices for budgeting and finance, and it shall be responsible for preparation and presentation of an operating budget annually for approval by the Executive Committee. After approval, the Committee shall have authority to reallocate funds within the budget one time as long as the total reallocation does not exceed five percent (5%) of the total annual budget. Reallocation must be reported to the Executive Committee at the next Executive Committee meeting, but no later than sixty (60) days.
Section 2: Finance and Fundraising (9)
The Committee shall be responsible for the development and implementation of a Fundraising Plan for the Collin County Republican Party. Such a plan would include setting up different levels of fundraising and setting the appropriate benefits for each one; the creation of recognition awards for higher fundraising levels and staging various events throughout the year to achieve annual fundraising goals and shall advise the Chair and the Executive Committee on fundraising possibilities and execution for approval for the CCGOP.
Section 3: Financial Review (5)
The Committee shall perform the Financial Review to include itemized lists of all receipts, expenses paid, outstanding debts, and offer a comparison with the Annual Budget. The Committee shall report results of its review of the preceding calendar year to the Executive Committee at the first Executive Committee meeting of the calendar year.
Section 4: Rules (9)
The Committee shall ensure the Bylaws, Standing Rules, Resolutions, and other proposals referred to the Committee conform to the RPT Rules. The Committee shall periodically review the Standing Rules and Bylaws and recommend amendments or revisions to the Executive Committee as necessary. The Rules Committee shall oversee the consideration of all proposed amendments to the Bylaws or Standing Rules, along with proposed Resolutions, censures, sanctions, and other proposals referred to the Committee. The Committee shall meet as often as is required to fulfill its duties at the call of the Chair. The Chair shall preside over all meetings and prepare and circulate the agenda for Committee meetings. The Vice-Chair shall preside over committee meetings in the Chair’s absence. The sole exception shall be for resolutions related to legislative priority matters submitted by the Legislative Priorities Committee while the legislature is in session.
A. Schedule of Rules Committee Meetings
- Proposed amendments to the Bylaws or Standing Rules, Resolutions, any proposed censure or sanction, and other business to be presented to the Rules Committee must be submitted as required by subsection B, below, at least five (5) days before to the next scheduled Rules Committee Meeting; and
- Should no resolutions or other business be submitted by the deadline stated above, a scheduled meeting of the Rules Committee may be cancelled at the discretion of the Chair of the Rules Committee.
B. Submissions to the Committee shall be made electronically or in hard copy to the County Chair and the Rules Committee Chair. The Committee Chair shall be responsible for providing a copy of submissions to each member of the Committee.
C. When considering proposals, the Committee may revise, edit, amend, or otherwise modify the proposal as deemed appropriate by the Committee.
D. Upon passage by a majority vote of the Committee, the Committee Chair shall be responsible for forwarding the proposal to the County Chair who will submit the proposal with the call of the next scheduled meeting.
E. If a proposal fails to pass by a majority vote of the Committee, the proposal along with the vote shall be recorded and forwarded to the County Chair who will include the information in the call of the next scheduled meeting.
F. Upon suspension of the rules at a scheduled Executive Committee meeting, any proposal that has been considered by the Rules Committee and failed to receive a majority vote shall be included in the call of the next scheduled meeting and shall be placed on the agenda as old business. Rev 1.22.25
G. Non-Member participation:
- Non-members of the Rules Committee may only speak during Public Comment or when otherwise recognized by the Chair.
- Non-members of the Rules Committee shall be limited during Public Comment to three minutes.
- The Chair may otherwise limit the number of speakers or otherwise manage debate and the duration of meetings except on objection of a committee member and majority vote of the committee.
Section 5: Communications/PR Team
The Team is responsible for maintaining the Party website, and social media, ensuring all data is up to date and accurate, and that all graphics are presented consistently and professionally. The Team also oversees the weekly newsletter and is responsible for all content contained in that document. The Team shall be led by a “Communications Director” and shall be appointed by the County Chair and approved by the EC. The Communications Director may be removed by the Chair and a replacement shall be approved by the EC at the next regular meeting.
Section 6: Precinct Chair Recruitment and Vetting (13)
The Committee shall consist of the Committee Chair, the HD Chairs, and 1 Executive Committee member from each HD elected by each HD caucus. The Committee shall recruit, qualify, vet, vacancy applicants. After ensuring that all training has been completed by the Party Training and Programs Committee, the Precinct Chair Recruitment and Vetting Committee will recommend to the Executive Committee approval of the vacancy appointments to Precinct Chair, Block Captains, Precinct Captains, and other personnel. Recruitment of Deputy Voter Registrars (must go through training at Elections Department) to register voters both at Headquarters and at various events.
The Committee Chair shall forward a copy of all Precinct Chair applications to all Precinct Chair Recruitment and Vetting Committee members prior to the vetting of the applicant. Where two (2) or more candidates are qualified for the same precinct opening, the appointment shall be determined by the vote of the Executive Committee.
Section 7: Party Training and Programs Team
The Team shall Coordinate the ongoing improvement of the Party structure at the local level. It develops and conducts periodic training programs for Precinct Chair, Precinct Captains Block Captains, campaign workers, other personnel, and party supporters. It is responsible for developing programs for implementation by the Precinct Chairs, such as voter identification and voter registration efforts, and ensures that Precinct Chairs have the necessary tools needed to be effective. The Team shall be led by a “Training Director” and shall be appointed by the County Chair and approved by the EC. The Training Director may be removed by the Chair and a replacement shall be approved by the EC at the next regular meeting.
Section 8: Events and Community Engagement Team
The Team shall be responsible for identifying and determining the yearly internal and external events in which the CCGOP will participate to provide the optimum representation, communication, and education of Republican principles and legislative priorities. The Team shall be led by an “Engagement Director” and shall be appointed by the County Chair and approved by the EC. The Engagement Director may be removed by the Chair and a replacement shall be approved by the EC at the next regular meeting.
Section 9: Legislative and Political Priorities (15)
The Committee shall adopt grassroots advocacy to encourage the Collin County Republican legislative caucus (local, county, state, and federal) in sponsoring, supporting, and/or voting for the Legislative priorities of the Party as outlined in the SREC Bylaws and reporting legislator’s votes by:
A. Reviewing and/or monitoring bills filed in the Texas Legislature and U. S. Congress and providing information to the Executive Committee and the Republican voting public on bills that implement in whole or in part any of the Legislative Priorities of the Party;
B. Promoting communication and education to Republican voters to promote passage of bills or ordinances that implement the Legislative and Political Priorities of the Party. Such activities may include testifying before the Texas legislature, letter writing, making phone calls, emailing, and social media;
C. Making recommendations to other committees for action(s) to take in support of the Legislative and Political Priorities of the Party;
D. Lobbying Elected Officials, and reporting their votes to the Executive Committee; and
E. Reviewing and monitoring local ordinances and issues for determining legislative and Political priorities and policies. Reporting findings to Candidate and Endorsement Committee for use in evaluating local candidates.
Section 10: Candidate (50)
A. The Candidate Committee is responsible for recruiting, vetting, and endorsing candidates for nonpartisan elections in Collin County. The candidates seeking the endorsement will be vetted based upon a variety of the following criteria such as electability, funding, existing support, alignment with RPT Platform, and understanding of issues related to the position they are seeking. The candidate committee will either endorse the one candidate that best meets these criteria or no candidate in a race. The endorsements of the Committee will be submitted to the Executive Committee for final approval. Upon final approval of CCGOP endorsement, all applications for RPT endorsement, completed in advance by candidates, will be submitted to SREC for consideration to be endorsed by RPT and to receive all available RPT in-kind assistance. The support given by the CCGOP will be exclusive to endorsed candidates.
B. Candidate Committee members must not be a Candidate or Publicly Elected Official, an employee of a Candidate or Publicly Elected Official or a relative of a Candidate or Publicly Elected Official. (For purposes of this Rule, a precinct chair is not considered a “publicly-elected official.”)
Section 11: Get Out the Vote (GOTV) (30)
This Committee will organize Precinct Chairs and volunteers in their Voter Turnout Effort, through phone banking, block walking, yard sign placement, literature drops, polling location sign placement, and poll greeting for local endorsed candidates or Republican primary nominees.
Section 12: Volunteer Organization Team
This Team will develop and maintain a list of non-precinct chair volunteer workers to support Republican activities in the county. May coordinate with any committees as requested, and refer volunteers from vacant precincts to the Precinct Chair Recruitment and Vetting Committee. The Team shall be led by a “Volunteer Director” and shall be appointed by the County Chair and approved by the EC. The Volunteer Director may be removed by the Chair and a replacement shall be approved by the EC at the next regular meeting.
Section 13: Elections (30)
The primary function of a County Party Executive Committee is to facilitate the bi-annual Primary Election and Runoff Election, and to elect Republican candidates in the General Elections and Republic identifying Candidates in the Local Elections. In order to achieve these goals, the Elections Committee will be responsible for all aspects of the Elections process, including but not limited to the following tasks for:
A. Recruitment and supplemental training of Election Judges, Alternate Judges and Clerks to run the election at the various Collin County polling locations;
B. Recruitment and training of Poll Greeters to greet voters at the polling place, hand out literature and discuss the values of electing Republican candidates;
C. Recruitment and training of Poll Watchers to review the election process and ensure election laws are being followed at all polling locations. The Poll Watchers will also submit reports post-election to CCGOP Headquarters for management review; and
D. Establishing and following a legal process to purge ineligible voters from the voter registration list;
E. Educating the Executive Committee and citizenry of ongoing election security issues and information; and coordinating and advocating with the Legislative Committee legislation to improve Election Security; and
F. Providing guidance to the Chair on Primary Contract, which is then approved by the EC.
Article VI: State House District Executive Committee
Section 1: House District Executive Committee
A House District Committee (hereinafter referred to as the House District or HD) shall be established for every State House District in the County.
Section 2: Purpose of House District Committees
The purpose of such committees is to assist the County Chair in organizing and training an effective force of Republican activists at the House District level and to coordinate efforts to develop a strong Republican presence in Collin County.
Section 3: Composition of the House District Committees
These HD Committees shall be composed of all the Precinct Chairs from the respective Districts.
Section 4: Meetings of the House District Committees
Notice of any caucus meeting shall be sent by surface or electronic mail to all Precinct Chairs from the applicable House District at least ten (10) calendar days prior to the caucus. If a meeting is not called, a majority of the members of the caucus/committee may call a meeting pursuant to Article VI of the Bylaws relating to standing committees.
Section 5: House District Chairs
A House District Chair (hereinafter referred to as HD Chair) for each district shall be elected at a caucus of the Precinct Chairs from that District, which shall be called by the County Chair following the Primary Runoff Election. The HD Chair must be a Precinct Chair. The HD Chair must not be a Publicly Elected Official, an employee of a Publicly Elected Official or a Relative of a Publicly Elected Official. The term of office of the HD Chair shall not exceed their term as Precinct Chair.
Section 6: Responsibilities of House District Chair
The House District Chairs shall serve on the Precinct Chair Recruitment and Vetting Committee. In addition, HD Chairs are responsible for mentoring new Precinct Chairs, and acting as advisors to the Precinct Chairs in their House District. Notwithstanding the limitation in Article V, an HD Chair may apply for and be selected to serve on a Standing Committee other than the Precinct Chair Recruitment and Vetting Committee.
Section 7: House District Chair Vacancy
In the event of a vacancy in the office of HD Chair, the County Chair shall call a caucus of the Precinct Chairs from that House District for the purpose of electing a new HD Chair to serve out the term, within thirty (30) calendar days after knowledge of such vacancy.
Article VII: Records
Section 1: Record Maintenance and Retention
The County headquarters shall serve as a filing and storage center for permanent and temporary records of the Collin County Republican Party. In January of each odd-numbered year, the County Chair shall appoint a temporary committee of not less than three (3) persons whose duty shall be to review all materials stored or filed at the headquarters, for the purpose of recommending safekeeping or disposition of same. If recommended by the Committee, the Chair shall make provisions for appropriate archiving of records deemed sufficiently important to be preserved, including records required to be maintained for audit.
Section 2: Inspection of CCGOP Records
Any Executive Committee Member shall have the right to inspect CCGOP records in the presence of the County Chair or the Chair’s representative.
Article VIII: Amendment of the Standing Rules
These Standing Rules may be amended by a majority vote of the members of the Executive Committee present and voting at any Executive Committee meeting.
Notification of the proposed amendments must be given by mailing (surface or electronic) notice of the meeting, which shall include the text of the intended amendments, to each voting member of the Executive Committee at least ten (10) calendar days in advance of a regular or special meeting called for that purpose.
Article IX: Severability
In the event that any provision of these Standing Rules violates or is inconsistent with the RPT Rules, or the Bylaws, that provision shall be deemed to be of no effect and the remaining provisions of these Standing Rules shall not be affected thereby.
Adopted for 2026-2028 Term by the Executive Committee on June 22, 2026.
Byron Henry, County Chair
Sue Reeves, Secretary