The Standing Committees are sub-committees of the Executive Committee, established to enable the Executive Committee to fulfill its goals and responsibilities in accordance with the TEC Texas Election Code, and the RPT Rules.
The Application to Serve on Standing Committees must be submitted online to the Executive Committee Secretary 15 days after the Primary runoff for all even numbered years. Committees serve for a two-year term.
Precinct chairs may apply for appointment to a maximum of 3 Standing Committees, and shall rank their preferences on their applications. The Executive Committee Secretary shall send digital copies of each application to the Executive Committee in the required notice for the biennial organizational meeting when the Executive Committee shall elect by ballot the members of committees that receive applications in excess of the maximum number of positions allowed for each committee. Executive Committee members are only eligible to serve on one committee, unless their second or third choices for committees have vacant seats.
The county chair, along with the House District chairs, shall by majority vote, nominate the standing committee chairs for ratification by the Executive Committee.
Any Executive Committee member has the privilege of attending any Standing Committee meeting. Standing Committee Chairs shall report at each meeting of the Executive Committee when requested and provide a copy of the report to be filed with the Secretary’s minutes within three (3) days after each meeting.
Additional precinct chairpersons may be added to a Standing Committee, by request of the Standing Committee Chairman, and with the approval of the Executive Committee. All Chairs and Members of Standing Committees must be precinct Chairs. Non Precinct Chairs may attend Standing Committee meetings with the approval of the Committee Chair.
The Standing Committees shall be: Budget, Finance and Fundraising, Financial Review, Rules, Communications, Precinct Chair Recruitment and Vetting Committee, Party Training and Programs, Events and Community Engagement, Legislative and Political Priorities, Candidate and Endorsement Priorities, Victory, Volunteer, Elections, Technology, Conventions, and Prayer Team (maximum number of members to be elected to each committee are indicated inside parenthesis):
Section 1: Budget Committee (5)
The Committee shall operate within the standard operating practices for budgeting and finance and it shall be responsible for preparation and presentation of a three-tiered operating budget annually for approval by the Executive Committee. After approval, the Committee shall have authority to reallocate funds within the budget one time as long as the total reallocation does not exceed five percent (5%) of the total annual budget. Reallocation must be reported to the Executive Committee at the next Executive Committee meeting, but no later than sixty (60) days.
Section 2: Finance and Fundraising Committee (30)
The Committee shall be responsible for the development and implementation of a Fundraising Plan for the Collin County Republican Party. Such a plan would include setting up different levels of fundraising and setting the appropriate benefits for each one; the creation of recognition awards for higher fundraising levels, and staging various events throughout the year to achieve annual fundraising goals and shall advise the Chair and the Executive Committee on fundraising possibilities and execution for approval for the CCGOP. The Committee shall plan and execute the Patriot Golf Tournament, the Lincoln Day/Dinner, and other events. The Committee shall elect a Lincoln Day/Dinner Sub Committee Chair.
Section 3: Financial Review Committee (5)
The Committee shall perform the Financial Review to include itemized lists of all receipts, expenses paid, outstanding debts, and offer a comparison with the Annual Budget.
The Committee shall report results of its review of the preceding calendar year to the Executive Committee, at the first Executive Committee meeting of the calendar year.
Section 4: The Rules Committee (9)
The Committee shall ensure the Bylaws and Rules conform to the rules of the TEC and the RPT. The Committee shall periodically review the Standing Rules and Bylaws and recommend amendments or revisions to the CEC as necessary, and shall oversee the processing of all submitted resolutions. Resolutions shall be processed as follows:
- Schedule of Rules Committee Meetings
- Meetings of the Rules Committee shall be scheduled on a monthly basis no less than twenty (20) days before the following Executive Committee Meeting.
- Resolutions and other business to be presented to the Rules Committee must be submitted as per Paragraph B in this section no less than five (5) days before the next scheduled Rules Committee Meeting.
- Should no resolutions or other business be submitted by the deadline stated above, the monthly meeting of the Rules Committee may be cancelled at the discretion of the Chairman of the Rules Committee.
- Should resolutions or other business be submitted in accordance with the procedure outlined herein and a Rules Committee meeting scheduled, the Chairman of the Rules Committee shall notify all Precinct Chairmen concerning the date, time and agenda for that meeting, and in addition shall publicize that meeting in the next issue of the weekly newsletter.
- Resolutions shall be submitted electronically or in hard copy to the County Chair and the Rules Committee Chair. The Committee Chair shall be responsible for providing a copy of the resolution to each member of the Committee.
- During the review, the Committee and submitter shall perfect the resolution for submission to the Executive Committee at the next monthly meeting.
- The Committee Chair shall be responsible for forwarding the proposed resolution to the Executive Director who will submit the resolution with the call of the next monthly meeting agenda.
Section 5: Communications Committee
The Committee is responsible for maintaining the Party website, and social media, ensuring all data is up to date and accurate, and that all graphics are presented consistently and professionally. The Committee also oversees the weekly newsletter, and is responsible for all content contained in that document.
Section 6: Precinct Chair Recruitment and Vetting Committee (19)
The Committee shall consist of the Committee Chair, the HD Chairs, and 2 Executive Committee members from each HD elected by each HD caucus. The Committee shall recruit, qualify, vet, vacancy applicants. After ensuring that all training has been completed by the Party Training and Programs Committee, the Precinct Chair Recruitment and Development Committee will recommend to the Executive Committee approval of the vacancy appointments to Precinct Chair, Block Captains, Precinct Captains, and other personnel. Recruitment of Deputy Voter Registrars (must go through training at Elections Department) to register voters both at Headquarters and at various events.
The Committee Chair shall forward a copy of all Precinct Chair applications to all Precinct Chair Recruitment and Development Committee members no later than seventy-two (72) hours prior to the vetting of the applicant. Where two (2) or more candidates are qualified for the same precinct opening, the appointment shall be determined by the vote of the Executive Committee.
Section 7: Party Training and Programs Committee (10)
The Committee shall Coordinate the ongoing improvement of the Party structure at the local level. It develops and conducts periodic training programs for Precinct Chair, Precinct Captains Block Captains, campaign workers, other personnel, and party supporters. It is responsible for developing programs for implementation by the Precinct Chairs, such as voter identification and voter registration efforts, and ensures that Precinct Chairs have the necessary tools needed to be effective.
Section 8: Events and Community Engagement Committee (30)
The Committee shall be responsible for identifying and determining the yearly internal and external events in which the CCGOP will participate to provide the optimum representation, communication, and education of Republican principles and legislative priorities.
Section 9: Legislative and Political Priorities Committee (15)
The Committee shall adopt grassroots advocacy to encourage the Collin County Republican legislative caucus (local, county, state, and federal) in sponsoring, supporting, and/or voting for the Legislative priorities of the Party as outlined in the SREC Bylaws and reporting legislator’s votes by:
- Reviewing and/or monitoring bills filed in the Texas Legislature and U. S. Congress and providing information to the Executive Committee and the Republican voting public on bills that implement in whole or in part any of the Legislative Priorities of the Party.
- Promoting communication and education to Republican voters to promote passage of bills or ordinances that implement the Legislative and Political Priorities of the Party. Such activities may include testifying before the Texas Legislature, letter writing, making phone calls, emailing, and social media.
- Making recommendations to other committees for action(s) to take in support of the Legislative and Political Priorities of the Party.
- Lobbying Elected Officials, and reporting their votes to the Executive Committee.
- Reviewing and monitoring local ordinances and issues for determining legislative and Political priorities and policies. Reporting findings to Candidate and Endorsement Committee for use in evaluating local candidates.
Section 10: Candidate and Endorsement Priorities Committee (50)
The Candidate and Endorsement Priorities Committee is responsible for recruiting vetting, and encouraging qualified persons to seek public office on the Republican ticket or Local elections. Accepts and reviews Local Candidate Endorsement applications and makes recommendations to the Executive Committee. May offer practical assistance and advice to the candidates relevant to fundraising, organization, advertising, etc.
Section 11: Victory Committee (30)
This Committee will organize Precinct Chairs and volunteers in their Voter Turnout Effort, through phone banking, blockwalking, yard sign placement, literature drops, polling location sign placement, and pollgreeting for local endorsed candidates or Republican primary nominees.
Section 12. Volunteer (30)
This Committee will develop and maintain a list of non-precinct chair volunteer workers to support Republican activities in the county. May coordinate with any committees as requested, and refer volunteers from vacant precincts to the Precinct Chair Recruitment and Development Committee
Section 13. Elections (30)
The primary function of a County Party Executive Committee is to facilitate the bi-annual Primary Election and Runoff Election, and to elect Republican candidates in the General Elections and Republic identifying Candidates in the Local Elections. In order to achieve these goals, the Elections Committee will be responsible for all aspects of the Elections process, including but not limited to the following tasks for :
- Recruitment and supplemental training of Election Judges, Alternate Judges and Clerks to run the election at the various Collin County polling locations.
- Recruitment and training of Poll Greeters to greet voters at the polling place, hand out literature and discuss the values of electing Republican candidates.
- Recruitment and training of Poll Watchers to review the election process and ensure election laws are being followed at all polling locations. The Poll Watchers will also submit reports post-election to CCGOP Headquarters for management review.
- Develop a system for allocating yard signs for each polling place as needed and both delivering signs prior to and retrieving signs after elections are held, while following city, county and site guidelines as to terms and location of sign placement, and for distributing signs to voters at our Headquarters.
Section 14. Technology (15)
- Applies technology tools and solutions, and analysis of available data to support the efforts of the Party
- Mine all available data from county elections, GOP databases, county demographics, internal and external research, and other sources in order to better understand the voters of Collin County, the voting trends across the county, the issues that motivate voters, and the strategic opportunities to attract more voters to Republican candidates.
- Apply the data analysis results through other committees and the Party as a whole to drive voter outreach strategies, messaging, and Get-out-the-Vote efforts.
- Identify technology tools and platforms that can improve the efficiency and coordination of our activities, enhance communication both internal and external, ensure reliability and availability of the tools, and ensure that our data is secure, while minimizing out of pocket costs to the Party.
- Ensure that technology tools are in place to support statutory requirements including Conventions, Elections, and FEC/State Reporting.
Section 15. Conventions (21)
Every two years, this Committee shall set the date, time and locations for the precinct conventions and the time and location for the county or senatorial district conventions Sub committees shall perform functions of the conventions. (Secs. 174.022 & 174.063).
Section 16. Prayer Team (5)
This Committee shall recite Invocations for all events, schedule optional prayer meetings, be in charge of writing death service notices and cards for surviving families or Republicans suffering prolonged illnesses.
 For the balance of the 2020-2022 term, the Application to Serve on Standing Committees must be submitted online to the Executive Committee Secretary by the last date of the month in which this amendment is adopted, and election shall occur at the following Executive Committee Meeting.